Executive Assistant

Zof AI is seeking an Executive Assistant in Accra to keep leadership focused on the work only they can do. This role owns calendars, travel, inboxes, and the follow-through that turns a decision into something that actually happens, across time zones and alongside a team that builds AI for a living. The ideal candidate is organised, discreet, and unusually reliable, writes clearly, and is comfortable using AI tools to draft and prepare work rather than doing every task by hand.

• Own executive calendars, resolving conflicts and protecting time for deep work.
• Coordinate travel, logistics, and visas across multiple time zones.
• Triage inboxes and messages, surfacing what needs a decision and handling the rest.
• Prepare agendas and briefing notes before meetings, and track actions afterwards.
• Chase follow-ups to completion so commitments do not quietly lapse.
• Coordinate visitors, interviews, and on-site logistics for the Accra team.
• Handle expenses, vendor paperwork, and administrative operations.
• Draft and summarise correspondence with AI assistance, then edit for accuracy and tone.
• Handle confidential information with consistent discretion.

• Experience supporting senior leaders or managing complex calendars.
• Exceptional organisation, follow-through, and attention to detail.
• Clear, professional written and verbal English.
• Sound judgment about what to escalate and what to absorb.
• Proven discretion with confidential information.
• Comfort coordinating across time zones, including US hours.
• Fluency with calendar, email, and document tools.
• Willingness to use AI tools to work faster without losing accuracy.

• Experience at a startup or in a fast-moving technology company.
• Experience supporting founders or a leadership team.
• Familiarity with travel and expense platforms.
• Experience building lightweight automations or internal systems.